Recording audio for PowerPoint presentations

Did you dread having to name your audio file before being able to insert it? Worry no more. You can now click a button and start recording.


  • Enable microphone permissions if prompted.

How it works

1. On the Insert tab, click Record audio.

2. In the Record Audio pane, click the Record button.

3. When you are done recording, click the Stop button.

4. To listen to your recording and make sure you are satisfied with it, click the Play button.

5. If you are satisfied, click the Insert button. If you are not, click the Discard button and repeat steps 1 through 4. 

Tips and tricks

  • Speak clearly and conversationally, but feel free to pause in between thoughts.
  • Speak more deliberately if you notice accuracy issues.
  • Move to a quieter location or use headphones if you see background noise getting picked up.
  • You can always trim your audio clip afterward so do not worry about ending your recording too fast or starting it too early.

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Easily scan documents into Word on Android

Office Mobile team. has introduce a new feature to increase your productivity: Scan to Word on Android.

How it works

Whether you are starting a new document or updating an existing one, you can use the Scan to Word feature.

Start a document with scanned text:

1. Tap Create Document > Scan text.

2. Press the Lens button and take photos of the document you would like to scan.

3. Tap the Images button that shows the number of pictures you took.

4. Press the Done button to convert the images into your document.

Add scanned text to an existing document:

1. Open an existing document that you want to add scanned text to.

2. Place the cursor where you want to add the scanned text and tap the Insert tab > Scan Document

3. Tap the Camera button and take photos of the document you would like to scan.

4. Press the Images button that shows the number of pictures you took.

5. Tap the Done button to convert the images into your document.

Known Issue

Handwritten text is not recognized reliably. You will likely need to make adjustments to your document to ensure accuracy.


The Scan to Word feature is now available in English for users in the United States running Insider build 16.0.12730.10000 or later on Android. This feature will be coming to Windows Mobile soon.

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Office 365 consumer subscriptions become Microsoft 365 today

Today, Microsoft announced the Microsoft 365 Personal and Family Subscriptions, the first consumer offerings from Microsoft 365. I’m pleased to follow up here to announce related changes to our Office 365 subscriptions for small and medium-sized businesses—and to Office 365 ProPlus. Going forward, all of these products will use the Microsoft 365 brand.

This is a natural evolution. Microsoft 365 began in 2017 as a licensing bundle for enterprise customers—a combination of Windows, Office, and Enterprise Mobility and Security (EMS). It has come a long way since then. Today, we call it “the world’s productivity cloud” and it represents our vision for the future of Microsoft productivity tools—an integrated set of apps and services that puts artificial intelligence (AI) and other cutting-edge innovations to work for you. And for small and medium-sized businesses, that includes new capabilities in Microsoft Teams to help you host rich meetings and events online; cloud file storage and sharing capabilities so you can collaborate from anywhere; and security and identity solutions to safeguard your business. At a moment when businesses are facing extraordinary health and economic challenges, we are pleased to bring our consumer and small and medium-sized business customers into this growing Microsoft 365 family.

New product names

The new product names go into effect on April 21, 2020. This is a change to the product name only, and there are no pricing or feature changes at this time.

  • Office 365 Business Essentials will become Microsoft 365 Business Basic.
  • Office 365 Business Premium will become Microsoft 365 Business Standard.
  • Microsoft 365 Business will become Microsoft 365 Business Premium.
  • Office 365 Business and Office 365 ProPlus will both become Microsoft 365 Apps. Where necessary we will use the “for business” and “for enterprise” labels to distinguish between the two.

Note that the changes to these products will all happen automatically.

Today, Microsoft simply announcing name changes. But these changes represent our ambition to continue to drive innovation in Microsoft 365 that goes well beyond what customers traditionally think of as Office. The Office you know and love will still be there, but we’re excited about the new apps and services we’ve added to our subscriptions over the last few years and about the new innovations we’ll be adding in the coming months. For questions, please refer the FAQs below and then head to the What is Microsoft 365 page for more details.

Frequently asked questions

Q. What Office 365 plan names aren’t changing?
A. The following Office 365 plans will have no changes:

  • Office 365 for Enterprise
    • Office 365 E1
    • Office 365 E3
    • Office 365 E5
  • Office 365 for Firstline Workers
    • Office 365 F1
  • Office 365 for Education
    • Office 365 A1
    • Office 365 A3
    • Office 365 A5
  • Office 365 for Government
    • Office 365 G1
    • Office 365 G3
    • Office 365 G5

Q. Why are you making these changes?
A. First, we want our products to reflect the range of features and benefits in the subscription. Microsoft 365 is an integrated set of apps and services that puts AI and other cutting-edge innovations to work for you. And for small and medium-sized businesses, that includes new capabilities in Microsoft Teams to help you host rich meetings and events online; cloud file storage and sharing capabilities so you can collaborate from anywhere; and security and identity solutions to safeguard your businesses. Second, we’re always looking for ways to simplify. This new approach to naming our products is designed to help you quickly find the plan you need and get back to your business.

Q. How does Office fit into Microsoft 365? Will I still be able to use Word, Excel, and PowerPoint?
A. The Office suite is core to the Microsoft productivity experience, and that’s not changing. But over the last several years, our cloud productivity offering has grown well beyond what people traditionally think of as “Office.” Word, Excel, and PowerPoint are more important than ever before. But in Microsoft 365 we’re breathing new life into these apps with the help of the cloud and AI, and we’re adding new, born-in-the-cloud experiences like Teams, Stream, Forms, and Planner. All of this is underpinned by a set of common services that keep your data safe and secure. It’s Office and a whole lot more.

Q. Is there anything new or different in Microsoft 365 Apps for business or Microsoft 365 Apps for enterprise plans that wasn’t in Office 365 Business or Office 365 ProPlus plans? Any new features?
A. There are no price or feature changes to plans at this time.

Q. When will the Microsoft 365 Business and Microsoft 365 Apps for enterprise plans be available?
A. All plans will become available for customers on April 21, 2020.

Q. Are allof the Office 365 plans going away? What isn’t changing?
A. None of the plans are going away. The same plans are available, only with updated names. And in the case of Office 365 Enterprise, the name will remain the same and there will be no changes.

Q. I’m an existing SMB or ProPlus customer. Do I need to take any action?
 Customers with the Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, or Microsoft 365 Business plans do not need to take additional action. The above changes will happen automatically.

Q. My company uses Office 365 ProPlus, and I have questions about this change. Where can I learn more?
Customers with the Office 365 ProPlus plan should consult this site for further details.

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Microsoft Launcher 5.10 beta brings support for the system-wide dark theme.

Microsoft continues to make improvements to its Launcher on Android, and today it released version 5.10 to users enrolled in the beta program. Just like version 5.9, this is a tiny update, and all it does is add support for the dark theme setting in Android Pie and 10. While a genuinely system-wide dark mode was only added in Android 10, Pie already featured an option for a dark theme, which only affected some Google apps such as Phone, Messages, and Contacts.
Microsoft Launcher already had a dark theme, but it had to be chosen manually, and the new option makes it adjust automatically based on your system setting. You can still set a different theme from the system setting, though, which is especially necessary if you want to use the transparent theme.
Aside from that, this release only includes performance improvements and fixes. If you’re not on the beta program, Microsoft recently rolled out version 5.9 to the general public, with a new calendar icon that adapts automatically to the current date.
If you haven’t yet, you can download Microsoft Launcher from the Play Store, and sign up for the beta program through the same page.

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Microsoft releases Windows 10 build 18936 to the Fast ring with quick event create

It’s Wednesday, and that means that it’s time for another Windows 10 Insider Preview build in the Fast ring. Today’s build is number 18936, and it’s from the 20H1 development branch.

As usual, the new features are pretty minor. You can now create events for your calendar from the taskbar, and there’s a new setting that allows you to make your device passwordless. Other than that, Microsoft noted that Your Phone screen mirroring is now available for more Surface devices, although that’s not specific to this build.

Here’s the full changelog:

Your Phone app – Phone screen now available on more Surface devices

As promised, we’re excited to expand the availability of the phone screen feature to more PCs. With the latest driver update in the Windows insider rings (Marvell 15.68.17013.110), the following Surface devices will preview the phone screen feature – Surface Laptop, Surface Laptop 2, Surface Pro 4, Surface Pro 5, Surface Pro 6, Surface Book, and Surface Book 2. If you have one of these devices, give it a try and let us know what you think!

Quick Event Create from the Taskbar

Do you ever open the clock and calendar flyout to help organize your thoughts while making plans? We’ve been working on making it easier to create new events and reminders, and are happy to announce that as of today, all Insiders in the Fast ring should see this when you click on the date in the taskbar:

Pick your desired date and start typing – you’ll now see inline options to set a time and location. We’re looking forward to you trying it out! Let us know if you have any feedback.

Go passwordless with Microsoft accounts on your device

For improved security and a more seamless sign-in experience, you can now enable passwordless sign-in for Microsoft accounts on your Windows 10 device by going to Settings > Accounts > Sign-in options, and selecting ‘On’ under ‘Make your device passwordless’. Enabling passwordless sign in will switch all Microsoft accounts on your Windows 10 device to modern authentication with Windows Hello Face, Fingerprint, or PIN. Don’t have Windows Hello set up yet? No problem! We’ll walk you through the setup experience on your next sign-in. Curious how a Windows Hello PIN is more secure than a password? Learn more here.

Please note: This feature is currently being rolled out to a small portion of Insiders and the above option may not show for all users in Settings. If the toggle isn’t showing for you yet, check back in a week so.

As always, feedback is always welcome! Please leave comments in Feedback Hub > Security and Privacy > Windows Hello PIN.

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Outlook Mobile is getting Adaptive Cards and Actionable Messages

Today is the first day of Microsoft’s Build 2019 developer conference, and the company is dropping a ton of news. Among the story are Adaptive Cards and Actionable Messages for Outlook Mobile, features that were added to Outlook for Windows and the Outlook Web App last May at Build.

Adaptive Cards can work with apps, bots, and services and create interactive content in Outlook. For example, a card could be created with your flight on it, and you can interact with the map by checking in. Naturally, this is where the idea of Actionable Messages comes in since it needs to be an Actionable Message to use an Adaptive Card.

The good news though is that you can now do all of these things without ever leaving the Outlook Mobile app. Microsoft understands that the computer that you’re using first is the one in your pocket, and it doesn’t make sense to make you go to your PC to complete these actions.

The new features are rolling out now on Outlook for iOS and will come to Android later on this spring.

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